01. The Big Picture
Welcome to the Legal Suite. Our mission is to take the "boring and slow" out of legal paperwork. Instead of printing paper, mailing it, and waiting for weeks, we execute everything securely online.
The Simple Explanation: We built a system that lets clients sign securely from their phones, and allows our legal team to "stamp" the final approval in seconds. It is fast, fully digital, and completely legally binding.
02. Navigating the Hub
📊 Execution Trends
This is your scoreboard. It shows you how many contracts are out there and how quickly people are signing them. If the line goes up, we are closing deals!
📑 Execution Portal
The command center. Every contract you need to review lives here. You can click "Manage Execution" to view the progress of client signatures or finalize a drafted contract.
⚙️ Signature Vault
Where the "DNA" of the legal team lives. Upload the official Law Firm Seal or the Director's authorized signature here so it appears automatically on digital deals.
03. The Contract Lifecycle
How a deal goes from a "Sale" to "Legally Binding."
Initiate the Contract
Find the client's invoice in the portal and click "Manage Execution." Begin the Orchestration session to start the signing process.
The Editor (The Document Workshop)
Review the wording. You can use special tags like {{ client.fullname }} to automatically load the client's actual name into the contract text.
Client Signs via Secure Link
The system sends a unique link to the client and external witness. They draw their signature on their phone screen. Once they finish, you get alerted that it's ready for final sealing by the exact legal authority.
04. Execution Option 1: Digital Sealing
When the client and witness have signed, you must execute the contract. Digital Sealing is the fastest option.
How it works:
- You click "Verify & Execute".
- The system checks the Signature Vault for the official Eximp & Cloves seals and director signatures.
- It digitally "stamps" these images onto the final page of the PDF.
- The contract is instantly emailed to the client alongside an Audit Certificate, and immediately archived in our database.
Why use this? Because it takes 1 second and requires zero manual paper handling. It is fully authenticated by the digital audit trail.
05. Execution Option 2: External Wet Sealing
Sometimes, a lawyer prefers to physically stamp a printed document (a "Wet Seal"), or they want to use external legal software to append their signature. We built the External Sealing Workflow just for this.
Instead of letting the software automatically apply a generic vault signature, you take control of the final PDF output.
Download Clean PDF
The system generates the full contract (with the client's signature already on it) but leaves the legal part blank and removes the "DRAFT" watermark.
Upload Sealed Copy
After you have stamped it (physically and scanned, or via software), you upload the finalized PDF back into the system. It is stored securely in our cloud bucket.
Finalize & Send
Click send. The system bundles your manually sealed PDF with our digital certificate and emails it to the client.
06. The Audit Certificate
CrucialThis is the "Proof."
Regardless of which Option you pick (Digital or External Sealing), the system ALWAYS generates an Authentication Certificate. This is an extra PDF that proves:
- ✔ IP Tracking: The exact device and location the client used to sign.
- ✔ Timestamps: The exact split-second the signature was submitted.
- ✔ Hash Integrity: The document is "locked"—if it's changed by even 1 pixel, the certificate will show it's tampered with.
In any courtroom in Nigeria, this certificate is your shield.